We are pleased to announce that students now will receive a 20-minute and a 5-minute text reminder for their Appointment Pass(es) if you have chosen to allow your students to receive text messages with Appointment Pass.
To Activate Text Messaging
- As an Admin, go to the Control Panel ➔ Module List and make sure the SMS Notification is checked.
2.Please have your students update their profile information with their mobile phone number
1. Awaiting Approval for Appointment Passes
a. Now as an Admin under the Control Panel ➔ Pass Setting ➔ Pass Times, the Appointment Pass Awaiting Approval time can be customized for your school.
b. The default is set to match your school’s current Awaiting Approval time.
The Appointment Pass will still be sent to the teacher dashboard 5 minutes prior to the student’s appointment time, and then the NEW Awaiting Approval for Appointment Passes time will be added to the student’s appointment time,
giving teachers a longer time to approve the pass.
i.e. If the student’s appointment is for 1:00 PM and you have an Awaiting Approval for Appointment Passes time of 17 minutes, then the pass will move to teacher’s dashboard at 12:55 for teacher’s approval and will time out at 1:17 PM, if it is not approved by the 17-minute Awaiting, Approved for Appointment Passes Time which your school has set. If the pass times out, the Appointment Pass will change to blue and become a Missed Appointment.
2. Creating Appointment Passes Directly from Appointment Pass Dashboard
With the removal of the create button from the Appointment Pass Screen, it now requires fewer steps for a teacher to create an appointment pass for a student.
a. Click on Appointment Pass on the Left Navigation Menu Bar
b. Fill out information for your Appointment Pass
c. Click Submit to save the Appointment Pass
3. New Color Legend for Appointment Pass
Pink – Future Appointments Yellow – Today’s Appointments
White – Waiting for Student/Teacher to Activate Green – Activated
Olive Green – Already Active Pass (can’t send new pass) Gray – Ended Pass
Blue – Missed Red – Cancelled
4. Teachers will receive morning agenda emails for their Appointment Passes as well as students
FTM New Product Features!
We are excited to announce the following new features in FlexTime Manager to enhance flexible scheduling functionality:
Improved Student Attendance Functionality for Teachers
1) We have hyperlinked the student attendance on the teacher’s “My Schedule” screen. Instead of having to scroll through the days on the Student Attendance screen to see which students have registered for your activities, you can link to it directly from the activity on the calendar:
Upon clicking on the registration/capacity number, you will be brought to the attendance screen. If you are a multi-flex period client, you will still see the period tabs across the top of this attendance screen and you will be brought to the correct tab based on the activity’s attendance information you clicked on:
2) You might notice we have made some improvements to the calendar. The day, today+4, week, and month views are more clear, and there is better spacing between periods and activities. This is especially apparent when a teacher creates more than one activity during a flex period:
Editing Activity Blocks
3) Activities can now be edited the same way if you edit them through the “My Activity” versus the “My Schedule” screens.
a) To edit from the My Schedule Screen, you would click on the edit pencil icon on the activity block you would like to edit:
b) You would then Edit your roster or other information, and apply the change to the dates you wish. To Edit your roster, click on the Roster name in blue. After that, click on a checkbox to apply the roster change to all dates, the Master roster (meaning it would apply the roster change to any future scheduling of the activity), or you could just select specific dates the activity has already been scheduled for:
c) Alternatively, you could also apply changes the same way through the “My Activity” screen. You would navigate to the My Activity screen, and then click on the green edit pencil icon associated with the activity you wish to update:
d) You could then edit the roster or other information, just as you could through the My Schedule screen. The only difference is that the My Schedule screen had the current day pre-selected as one that should be changed — the My Activity screen has no dates pre-selected. You can still apply changes to all scheduled dates (Select All), the Master activity (meaning any time that activity is scheduled in the future the updated roster will be utilized), or specific dates:
Email and Text Message Notifications Available
4) Please note that we now have current day agenda reminder emails and text and email change notifications available for students. This feature is still in Beta testing. To enable this feature, you would go into “Enable Notification Settings” under the School Admin icon:
You would then enable texts and emails if you wish. Your students would then need to update their profile with their cell phone number and carrier information if they wished to receive texts when their schedule changes past 7:00 AM:
Updated “From” Email Address for Notifications
5) Please note the email address that agenda and change email notifications will come from has changed — it is now email@example.com. If you restrict email communications that your students receive, you will want to allow this email address to come through to help make sure students go to their correct flex activity registrations.
As always, don’t hesitate to reach out to your Eduspire Solutions Project Coordinator with questions about these and other features, and start simplifying your flexible scheduling activities today!
New Release: e-hallpass Updates
We’ve received consistent feedback that our digital hall pass software, e-hallpass, is easy to use, but we are dedicated to enhancing the user experience at all levels. We are excited to announce the following new features in the e-hallpass app.
New and Improved Graphical Interface for Student Hall Pass
The interface for students to create a hall pass is more graphical. We no longer have “Pass Tabs” on the student hall pass creation screen. Students can also define up to 10 of their favorite “from” locations and up to 5 of their favorite “to” locations:
Adding and Editing “Favorite” Hall Pass Locations
a. To add their favorite “from” locations, they will simply type the locations from which they most frequently request hall passes and click the star to the left of the text field. Upon clicking the star, an icon will appear representing that location. This can be clicked in the future to streamline the hall pass creation process. If you import a photo of yourself, that photo will be utilized as the icon the students will click on (if you don’t, the icon will just be the first letter of your last name):
b. If students want to edit their selections, they can click on the blue pencil/”Edit” text in the upper right hand portion of the “Where are you” section and delete the icons you no longer wish to have. When they are done, they would click “Save” to save the changes:
c. To define their favorite “To” locations, they will go through the same process. They will want to click on “Choose from Admin selected teachers/locations” to see if their favorites have already been defined by an icon (these are the same icons you see in Proxy Pass):
d. Students can edit their selections the same way. They can click on the blue pencil/”Edit” text to delete any selections and then click “Save” when done:
Defining System-Wide Hall Pass Icons
In the new interface, admins can now define shortcut icons to be used to speed up the process of creating a new pass. In the example below, one of the school’s admins has defined icons for both the locker and water fountain hall pass locations. You will notice those icons displayed and you can click on them when creating a Proxy Pass for the student, or students will have them available when creating their own passes:
Ability for Staff to Associate Themselves with a Location
Students might notice that certain office locations can be defined as a “From” location. If you are a staff member, you should associate yourself with a room in your profile in order for the room to be available for the student to select. In the past, students had to know the person’s name, but now a location can be selected instead, as long as one staff or admin user has associated themselves with that location in their profile:
Student Photo Display (Optional) for Easy Hall Pass Identification
For our clients that send us student photos, we will now display those photos on the dashboard for active passes. This will help identify students, especially for hall monitoring situations to make sure the student’s photo matches up with who they say they are. To view the photo associated with the student, you would just click on the student’s name (in blue text) on the dashboard:
You will see the student’s photo upon clicking on the blue text:
SMS Notifications for Student Hall Passes
Your school may have enabled students to receive same-day text notifications for Appointment Passes that they have not yet acknowledged by email or within the application. If this has been enabled, students will need to enter their phone number and mobile carrier in your profile in order to receive these texts. They will also need to select “Yes” for “Do you want to receive text message reminders when you have an upcoming pass?”
We hope that these graphical updates, in addition to the ability to easily manage favorite locations, receive SMS alerts and add photos, greatly enhance your user experience (and that of your students)! Leave a comment below to let us know whether you’re enjoying e-hallpass, or complete our contact form today for a free trial!
The Online Digital Hall Pass Solution
Our application e-hallpass (EHP) is a ground-breaking software solution for 1:1 or bring-your-own-device schools, designed to modernize and simplify today’s antiquated methods of administering hall passes. EHP digitally enhances both accountability and school security with easy-to-use cloud-based technology. Benefits include effortless hall pass creation and approval, instant logging of time in the hall, real-time hall traffic data, and powerful student monitoring capabilities. Its dynamic, cutting-edge dashboard captures all data related to student hall passes in order to revolutionize classroom management.
e-hallpass for School Security
EHP customers are well aware of the classroom management, student behavior, and school security benefits of e-hallpass, but they hope that certain situations necessitating these added security protocols will never come to fruition.
In this article from the York Dispatch detailing a September 18th bomb threat at Eastern York Middle School, Principal Keith Shoemaker explains the school’s response to the situation.
In addition to increasing patrols throughout the school and restricting building usage, students are being required to use e-hallpass software to allow for better monitoring of hall activity, awareness of student whereabouts, and increased security.
There For You When It Counts
Thankfully, the bomb threat at Eastern York Middle School was a hoax (their second in as many weeks). Of course, no one ever wants to see such a dangerous and tragic situation become a reality, and we at Eduspire Solutions are no exception. But when the theoretical becomes painfully real, we’re reminded of the reasons we design our products with such capabilities — for the students, and for you, our clients who care about them.
For more information about e-hallpass or to schedule a free demo, contact an Eduspire Solutions representative today.
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At Eduspire Solutions, we aim to create technologies that simplify the lives of teachers and school administrators. It’s always a plus when we can streamline certain processes for students as well. FlexTime Manager is an innovative application which allows students to personalize part of their daily schedule, every day. For classrooms with device access (especially in 1:1 schools) who encounter administrative challenges when attempting to offer activity periods, FlexTime Manager is a versatile solution that offers on-the-go customization and flexibility and meets a variety of scheduling needs easily for students of all ability levels.
The Online, Digital Hall Pass Solution |
Eduspire Solutions is proud of its flagship product, e-hallpass!
e-hallpass is a ground-breaking application designed to modernize today’s antiquated methods of administering hall passes. e-hallpass is also the only comprehensive digital hall pass solution on the market today. It handles all pass situations, including bathroom and locker visits, library and hub spaces, and requests from guidance, discipline, or the main office. A central dashboard continuously logs and monitors student time in the halls, improving school security and emergency management protocols. Perhaps most noteworthy: classroom disruptions are reduced by as much as 50%. (more…)
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Are personalized daily schedules truly a possibility? Actually, they’re a reality! Meet SCHedOOL, by Eduspire Solutions! SCHedOOL is a uniquely student-centric scheduling system for both students and teachers which makes flexible scheduling possible through an innovative, cloud-based application. SCHedOOL is ideal for small teams of teachers offering workshops and other activity sessions for their students. It facilitates streamlined customization and flexibility. Teachers can offer sessions that are different from day to day, free of any bell schedule, and without constraints of start time, end time, or length of period. (more…)
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Welcome! We’re Eduspire Solutions, and we develop software and technology for schools that either are 1:1 or want to be. Our web-based and mobile applications are designed by educators, for educators to streamline and enhance classroom monitoring and the scheduling of student activities. If you’ve been looking for a way to boost student engagement by giving students more voice and choice while simplifying the scheduling of activities, you’ll definitely want to take a look at our cloud-based activity sorting and ranking application, VoiceChoicer.