e-hallpass is More User-Friendly Than Ever, Thanks to the New Release!

New Release: e-hallpass Updates

We’ve received consistent feedback that our digital hall pass software, e-hallpass, is easy to use, but we are dedicated to enhancing the user experience at all levels. We are excited to announce the following new features in the e-hallpass app.

New and Improved Graphical Interface for Student Hall Pass

The interface for students to create a hall pass is more graphical. We no longer have “Pass Tabs” on the student hall pass creation screen. Students can also define up to 10 of their favorite “from” locations and up to 5 of their favorite “to” locations:

Adding and Editing “Favorite” Hall Pass Locations

a. To add their favorite “from” locations, they will simply type the locations from which they most frequently request hall passes and click the star to the left of the text field. Upon clicking the star, an icon will appear representing that location. This can be clicked in the future to streamline the hall pass creation process. If you import a photo of yourself, that photo will be utilized as the icon the students will click on (if you don’t, the icon will just be the first letter of your last name):

 

 

 

 

 

 

 

 

 

 

 

 

 

b. If students want to edit their selections, they can click on the blue pencil/”Edit” text in the upper right hand portion of the “Where are you” section and delete the icons you no longer wish to have. When they are done, they would click “Save” to save the changes:

 

 

 

 

 

 

 

c. To define their favorite “To” locations, they will go through the same process. They will want to click on “Choose from Admin selected teachers/locations” to see if their favorites have already been defined by an icon (these are the same icons you see in Proxy Pass):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

d. Students can edit their selections the same way. They can click on the blue pencil/”Edit” text to delete any selections and then click “Save” when done:

 

 

 

 

 

 

 

 

 

Defining System-Wide Hall Pass Icons

In the new interface, admins can now define shortcut icons to be used to speed up the process of creating a new pass. In the example below, one of the school’s admins has defined icons for both the locker and water fountain hall pass locations. You will notice those icons displayed and you can click on them when creating a Proxy Pass for the student, or students will have them available when creating their own passes:

 

 

 

 

 

 

 

 

 

 

 

 

 


Ability for Staff to Associate Themselves with a Location

Students might notice that certain office locations can be defined as a “From” location. If you are a staff member, you should associate yourself with a room in your profile in order for the room to be available for the student to select. In the past, students had to know the person’s name, but now a location can be selected instead, as long as one staff or admin user has associated themselves with that location in their profile:

 

 

 

 

 

 

 

Student Photo Display (Optional) for Easy Hall Pass Identification

For our clients that send us student photos, we will now display those photos on the dashboard for active passes. This will help identify students, especially for hall monitoring situations to make sure the student’s photo matches up with who they say they are. To view the photo associated with the student, you would just click on the student’s name (in blue text) on the dashboard:

 

 

You will see the student’s photo upon clicking on the blue text:

 

 

 

 

 

 

 

 

SMS Notifications for Student Hall Passes

Your school may have enabled students to receive same-day text notifications for Appointment Passes that they have not yet acknowledged by email or within the application. If this has been enabled, students will need to enter their phone number and mobile carrier in your profile in order to receive these texts. They will also need to select “Yes” for “Do you want to receive text message reminders when you have an upcoming pass?”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

We hope that these graphical updates, in addition to the ability to easily manage favorite locations, receive SMS alerts and add photos, greatly enhance your user experience (and that of your students)! Leave a comment below to let us know whether you’re enjoying e-hallpass, or complete our contact form today for a free trial!

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