Category Archives: FlexTime Manager

FTM New Product Features: Improvements to Flexible Scheduling Functionality

FTM New Product Features!

We are excited to announce the following new features in FlexTime Manager to enhance flexible scheduling functionality:

Improved Student Attendance Functionality for Teachers

1) We have hyperlinked the student attendance on the teacher’s “My Schedule” screen. Instead of having to scroll through the days on the Student Attendance screen to see which students have registered for your activities, you can link to it directly from the activity on the calendar:

flex period scheduling

Upon clicking on the registration/capacity number, you will be brought to the attendance screen. If you are a multi-flex period client, you will still see the period tabs across the top of this attendance screen and you will be brought to the correct tab based on the activity’s attendance information you clicked on:

school attendance


Calendar Improvements

2) You might notice we have made some improvements to the calendar.  The day, today+4, week, and month views are more clear, and there is better spacing between periods and activities.  This is especially apparent when a teacher creates more than one activity during a flex period:

flexible scheduling

 

Editing Activity Blocks

3) Activities can now be edited the same way if you edit them through the “My Activity” versus the “My Schedule” screens.

a) To edit from the My Schedule Screen, you would click on the edit pencil icon on the activity block you would like to edit:

flexible activity blocks

b) You would then Edit your roster or other information, and apply the change to the dates you wish.  To Edit your roster, click on the Roster name in blue. After that, click on a checkbox to apply the roster change to all dates, the Master roster (meaning it would apply the roster change to any future scheduling of the activity), or you could just select specific dates the activity has already been scheduled for:

roster

c) Alternatively, you could also apply changes the same way through the “My Activity” screen. You would navigate to the My Activity screen, and then click on the green edit pencil icon associated with the activity you wish to update:

teacher activity

d) You could then edit the roster or other information, just as you could through the My Schedule screen.  The only difference is that the My Schedule screen had the current day pre-selected as one that should be changed — the My Activity screen has no dates pre-selected. You can still apply changes to all scheduled dates (Select All), the Master activity (meaning any time that activity is scheduled in the future the updated roster will be utilized), or specific dates:

flexible school scheduling

Email and Text Message Notifications Available 

4) Please note that we now have current day agenda reminder emails and text and email change notifications available for students.  This feature is still in Beta testing. To enable this feature, you would go into “Enable Notification Settings” under the School Admin icon:

agenda reminders

 

 

 

 

 

 

 

 

 

 

 

You would then enable texts and emails if you wish.  Your students would then need to update their profile with their cell phone number and carrier information if they wished to receive texts when their schedule changes past 7:00 AM:

student sms

ed admin

Updated “From” Email Address for Notifications

5) Please note the email address that agenda and change email notifications will come from has changed — it is now admin@flextimemanager.com.  If you restrict email communications that your students receive, you will want to allow this email address to come through to help make sure students go to their correct flex activity registrations.

As always, don’t hesitate to reach out to your Eduspire Solutions Project Coordinator with questions about these and other features, and start simplifying your flexible scheduling activities today!

FlexTime Manager Single Flex Period Activities

New Scheduling Capabilities Available with Latest FlexTime Manager Update

Latest FlexTime Manager Release Provides New Scheduling Features!

Scheduling Multiple Activities Within the Same Flex Period (for Single Flex Schools)

For Single Flex schools (those only running one flex period per day), FlexTime Manager now allows for scheduling multiple activities within the same flex period!

What you need to know:

  • The teacher interface will look different, as shown below.  
  • Scheduled activities will show as a tile instead of the full day ‘card’ view.  
  • If teachers need to schedule more than one activity during the flex session, they simply click on the green plus sign and select the activity.  
  • Teachers can schedule multiple activities during the same flex session. Students will still only be allowed to register for one activity per flex session.

FlexTime Manager Single Flex Period Activities

The teacher’s Student Attendance screen has also been updated accordingly.

FTM FlexTime Manager Activity Scheduling

Updated Bulk Scheduling Functionality

General scheduling functionality has been enhanced and bulk delete functionality has been added. Teachers can now schedule an activity for multiple dates and also make edits or delete in bulk as needed.

Teachers will see a “Bulk Scheduling” option as shown below:

Single Flex Bulk Scheduling FTM

Teacher bulk scheduling screen:

SingleFlex Bulk Scheduling FlexTime Manager Activity

To make changes to the bulk scheduled activity or to delete any or all of the bulk scheduled activities, the teacher can open that activity from the calendar view and make edits or delete using the icons shown below.

bulk schedule delete edit flextime manager

Edit Bulk Schedule provides the teacher with the original Bulk Scheduling screen in order to make changes.

Edit Bulk Scheduling Single Flex 6

Delete Bulk Schedule provides the teacher with options to delete any or all of the bulk scheduled activities. The teacher must first enter Start/End Dates and Search for the Activity. Then the teacher can Select All or individual dates to be deleted.

SingleFlex FTM Activity Bulk

We hope that this enhanced scheduling functionality improves the user experience for all of our customers. Questions, concerns or suggestions? Contact us and an Eduspire Solutions representative will get back to you shortly.

peer tutoring

FlexTime Manager: Peer-to-Peer (P2P) Tutoring Module Available

Introducing Peer Tutoring the Way It Should Be

Users of FlexTime Manager know that it simplifies scheduling, provides flexibility, and facilitates communication. We intend to streamline the administrative and student roles in coordinating flexible activity blocks and personalized learning time as much as possible. That’s why we’ve introduced our new P2P (peer-to-peer tutoring) add-on module.

Continue reading FlexTime Manager: Peer-to-Peer (P2P) Tutoring Module Available

Supercharge Your Activity Periods Without the Headache!

Seamless Activity Period Management Without the Hassle |

FlexTime Manager for Personalized Activity PeriodsAt Eduspire Solutions, we aim to create technologies that simplify the lives of teachers and school administrators. It’s always a plus when we can streamline certain processes for students as well. FlexTime Manager is an innovative application which allows students to personalize part of their daily schedule, every day. For classrooms with device access (especially in 1:1 schools) who encounter administrative challenges when attempting to offer activity periods, FlexTime Manager is a versatile solution that offers on-the-go customization and flexibility and meets a variety of scheduling needs easily for students of all ability levels.

Continue reading Supercharge Your Activity Periods Without the Headache!