All posts by Eduspire Solutions Marketing Department

The Trib: 2018 School Year Sees Adoption of e-hallpass in One PA School District

This August 2018 article on triblive.com lists the improvements being made at West Jefferson Hills School District in Pennsylvania, including this statement about our e-hallpass software: “The district also will utilize digital hall passes to better track students and provide data on pass usage.”

FTM New Product Features: Improvements to Flexible Scheduling Functionality

FTM New Product Features!

We are excited to announce the following new features in FlexTime Manager to enhance flexible scheduling functionality:

Improved Student Attendance Functionality for Teachers

1) We have hyperlinked the student attendance on the teacher’s “My Schedule” screen. Instead of having to scroll through the days on the Student Attendance screen to see which students have registered for your activities, you can link to it directly from the activity on the calendar:

flex period scheduling

Upon clicking on the registration/capacity number, you will be brought to the attendance screen. If you are a multi-flex period client, you will still see the period tabs across the top of this attendance screen and you will be brought to the correct tab based on the activity’s attendance information you clicked on:

school attendance


Calendar Improvements

2) You might notice we have made some improvements to the calendar.  The day, today+4, week, and month views are more clear, and there is better spacing between periods and activities.  This is especially apparent when a teacher creates more than one activity during a flex period:

flexible scheduling

 

Editing Activity Blocks

3) Activities can now be edited the same way if you edit them through the “My Activity” versus the “My Schedule” screens.

a) To edit from the My Schedule Screen, you would click on the edit pencil icon on the activity block you would like to edit:

flexible activity blocks

b) You would then Edit your roster or other information, and apply the change to the dates you wish.  To Edit your roster, click on the Roster name in blue. After that, click on a checkbox to apply the roster change to all dates, the Master roster (meaning it would apply the roster change to any future scheduling of the activity), or you could just select specific dates the activity has already been scheduled for:

roster

c) Alternatively, you could also apply changes the same way through the “My Activity” screen. You would navigate to the My Activity screen, and then click on the green edit pencil icon associated with the activity you wish to update:

teacher activity

d) You could then edit the roster or other information, just as you could through the My Schedule screen.  The only difference is that the My Schedule screen had the current day pre-selected as one that should be changed — the My Activity screen has no dates pre-selected. You can still apply changes to all scheduled dates (Select All), the Master activity (meaning any time that activity is scheduled in the future the updated roster will be utilized), or specific dates:

flexible school scheduling

Email and Text Message Notifications Available 

4) Please note that we now have current day agenda reminder emails and text and email change notifications available for students.  This feature is still in Beta testing. To enable this feature, you would go into “Enable Notification Settings” under the School Admin icon:

agenda reminders

 

 

 

 

 

 

 

 

 

 

 

You would then enable texts and emails if you wish.  Your students would then need to update their profile with their cell phone number and carrier information if they wished to receive texts when their schedule changes past 7:00 AM:

student sms

ed admin

Updated “From” Email Address for Notifications

5) Please note the email address that agenda and change email notifications will come from has changed — it is now admin@flextimemanager.com.  If you restrict email communications that your students receive, you will want to allow this email address to come through to help make sure students go to their correct flex activity registrations.

As always, don’t hesitate to reach out to your Eduspire Solutions Project Coordinator with questions about these and other features, and start simplifying your flexible scheduling activities today!

e-hallpass is More User-Friendly Than Ever, Thanks to the New Release!

New Release: e-hallpass Updates

We’ve received consistent feedback that our digital hall pass software, e-hallpass, is easy to use, but we are dedicated to enhancing the user experience at all levels. We are excited to announce the following new features in the e-hallpass app.

New and Improved Graphical Interface for Student Hall Pass

The interface for students to create a hall pass is more graphical. We no longer have “Pass Tabs” on the student hall pass creation screen. Students can also define up to 10 of their favorite “from” locations and up to 5 of their favorite “to” locations:

Adding and Editing “Favorite” Hall Pass Locations

a. To add their favorite “from” locations, they will simply type the locations from which they most frequently request hall passes and click the star to the left of the text field. Upon clicking the star, an icon will appear representing that location. This can be clicked in the future to streamline the hall pass creation process. If you import a photo of yourself, that photo will be utilized as the icon the students will click on (if you don’t, the icon will just be the first letter of your last name):

 

 

 

 

 

 

 

 

 

 

 

 

 

b. If students want to edit their selections, they can click on the blue pencil/”Edit” text in the upper right hand portion of the “Where are you” section and delete the icons you no longer wish to have. When they are done, they would click “Save” to save the changes:

 

 

 

 

 

 

 

c. To define their favorite “To” locations, they will go through the same process. They will want to click on “Choose from Admin selected teachers/locations” to see if their favorites have already been defined by an icon (these are the same icons you see in Proxy Pass):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

d. Students can edit their selections the same way. They can click on the blue pencil/”Edit” text to delete any selections and then click “Save” when done:

 

 

 

 

 

 

 

 

 

Defining System-Wide Hall Pass Icons

In the new interface, admins can now define shortcut icons to be used to speed up the process of creating a new pass. In the example below, one of the school’s admins has defined icons for both the locker and water fountain hall pass locations. You will notice those icons displayed and you can click on them when creating a Proxy Pass for the student, or students will have them available when creating their own passes:

 

 

 

 

 

 

 

 

 

 

 

 

 


Ability for Staff to Associate Themselves with a Location

Students might notice that certain office locations can be defined as a “From” location. If you are a staff member, you should associate yourself with a room in your profile in order for the room to be available for the student to select. In the past, students had to know the person’s name, but now a location can be selected instead, as long as one staff or admin user has associated themselves with that location in their profile:

 

 

 

 

 

 

 

Student Photo Display (Optional) for Easy Hall Pass Identification

For our clients that send us student photos, we will now display those photos on the dashboard for active passes. This will help identify students, especially for hall monitoring situations to make sure the student’s photo matches up with who they say they are. To view the photo associated with the student, you would just click on the student’s name (in blue text) on the dashboard:

 

 

You will see the student’s photo upon clicking on the blue text:

 

 

 

 

 

 

 

 

SMS Notifications for Student Hall Passes

Your school may have enabled students to receive same-day text notifications for Appointment Passes that they have not yet acknowledged by email or within the application. If this has been enabled, students will need to enter their phone number and mobile carrier in your profile in order to receive these texts. They will also need to select “Yes” for “Do you want to receive text message reminders when you have an upcoming pass?”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

We hope that these graphical updates, in addition to the ability to easily manage favorite locations, receive SMS alerts and add photos, greatly enhance your user experience (and that of your students)! Leave a comment below to let us know whether you’re enjoying e-hallpass, or complete our contact form today for a free trial!