September 2018 - Eduspire Solutions

Monthly Archives: September 2018

The Trib: 2018 School Year Sees Adoption of e-hallpass in One PA School District

This August 2018 article on triblive.com lists the improvements being made at West Jefferson Hills School District in Pennsylvania, including this statement about our e-hallpass software: “The district also will utilize digital hall passes to better track students and provide data on pass usage.”

FTM New Product Features: Improvements to Flexible Scheduling Functionality

FTM New Product Features!

We are excited to announce the following new features in FlexTime Manager to enhance flexible scheduling functionality:

Improved Student Attendance Functionality for Teachers

1) We have hyperlinked the student attendance on the teacher’s “My Schedule” screen. Instead of having to scroll through the days on the Student Attendance screen to see which students have registered for your activities, you can link to it directly from the activity on the calendar:

flex period scheduling

Upon clicking on the registration/capacity number, you will be brought to the attendance screen. If you are a multi-flex period client, you will still see the period tabs across the top of this attendance screen and you will be brought to the correct tab based on the activity’s attendance information you clicked on:

school attendance


Calendar Improvements

2) You might notice we have made some improvements to the calendar.  The day, today+4, week, and month views are more clear, and there is better spacing between periods and activities.  This is especially apparent when a teacher creates more than one activity during a flex period:

flexible scheduling

 

Editing Activity Blocks

3) Activities can now be edited the same way if you edit them through the “My Activity” versus the “My Schedule” screens.

a) To edit from the My Schedule Screen, you would click on the edit pencil icon on the activity block you would like to edit:

flexible activity blocks

b) You would then Edit your roster or other information, and apply the change to the dates you wish.  To Edit your roster, click on the Roster name in blue. After that, click on a checkbox to apply the roster change to all dates, the Master roster (meaning it would apply the roster change to any future scheduling of the activity), or you could just select specific dates the activity has already been scheduled for:

roster

c) Alternatively, you could also apply changes the same way through the “My Activity” screen. You would navigate to the My Activity screen, and then click on the green edit pencil icon associated with the activity you wish to update:

teacher activity

d) You could then edit the roster or other information, just as you could through the My Schedule screen.  The only difference is that the My Schedule screen had the current day pre-selected as one that should be changed — the My Activity screen has no dates pre-selected. You can still apply changes to all scheduled dates (Select All), the Master activity (meaning any time that activity is scheduled in the future the updated roster will be utilized), or specific dates:

flexible school scheduling

Email and Text Message Notifications Available 

4) Please note that we now have current day agenda reminder emails and text and email change notifications available for students.  This feature is still in Beta testing. To enable this feature, you would go into “Enable Notification Settings” under the School Admin icon:

agenda reminders

 

 

 

 

 

 

 

 

 

 

 

You would then enable texts and emails if you wish.  Your students would then need to update their profile with their cell phone number and carrier information if they wished to receive texts when their schedule changes past 7:00 AM:

student sms

ed admin

Updated “From” Email Address for Notifications

5) Please note the email address that agenda and change email notifications will come from has changed — it is now admin@flextimemanager.com.  If you restrict email communications that your students receive, you will want to allow this email address to come through to help make sure students go to their correct flex activity registrations.

As always, don’t hesitate to reach out to your Eduspire Solutions Project Coordinator with questions about these and other features, and start simplifying your flexible scheduling activities today!